Event Planner in Gurgaon

Event planning setup by Shivam Tent House in Gurgaon

Overview

A venue and a checklist won't get you through an event day. You need someone tracking vendors, timelines, and the ten things that go wrong when you're not looking. At STH Events, that's the role we play as an event planner in Gurgaon. Whether you're hosting an intimate birthday celebration, a full wedding weekend, or a corporate conference for three hundred people, we handle the logistics so you can actually enjoy the event instead of running it.

We're based in Gurgaon and know the city's venues, vendors, and permit requirements inside out. That local knowledge saves you time and money, because we're not learning the market on your dime.

Why STH Events

Why Choose Us

There's no shortage of people who'll call themselves an event planner in Gurgaon. What sets us apart is how we work. We start by asking questions, not pitching ideas. What's your budget actually flexible on? Who has to be impressed, your mother-in-law, your CEO, your Instagram followers? We work out the real priorities before a single decor theme gets suggested.

Here's what that actually looks like:

01

One planner sees your event through, start to finish. You're not handed off to someone new halfway.
02

We've worked with the same vendors for years, so you get better rates than you'd find cold-calling around.
03

Our team is physically on-site during the event itself. Planning meetings don't help you when the caterer's running late at 6pm.
04

No surprise line items on the final invoice.

We've planned events across Gurgaon and the wider NCR region long enough to know the local quirks: what a real monsoon-season backup plan needs, or how to sort parking for a 400-guest wedding without blocking the neighbor's driveway.

What We Offer

Services We Offer

As an event planner in Gurgaon, our services cover most types of events people host in and around the city:

Service	What It Covers
Wedding planning	From the first engagement shoot to the last wedding-day toast, we manage venues, catering, decor, entertainment, and the dozens of smaller details that go into a multi-day Indian wedding.
Birthday and milestone celebrations	Kids' birthdays, milestone adult birthdays, anniversaries: we design themes and manage everything from cake to entertainment to guest coordination.
Corporate events	Conferences, product launches, annual days, and team offsites need a different skill set than a wedding. We handle AV setups, seating logistics, catering for large groups, and branding across the venue.
Decor and styling	If you already have a venue and just need someone to bring the design to life, we build custom decor packages, from floral arrangements to lighting and stage design.

Our Work

Our Work So Far

Over the years, we've delivered weddings in farmhouses across Gurgaon and Manesar, corporate conferences at five-star properties, and birthday parties ranging from backyard setups to full banquet-hall takeovers. Each project comes with its own constraints: some clients want a specific colour palette carried through every element, others need us to work around a tight three-week timeline. Our website has a portfolio of past events, with photos and short notes on what each one involved. Scroll through it and you'll get a real sense of the range we cover as an event planner in Gurgaon, not just the highlight reel.

Wedding Planning

Event Styling

Corporate Events

Celebration Setup

Our Process

Our Planning Process

You shouldn't have to think about logistics once you've hired an event planner in Gurgaon. Here's what happens on our end:

01

Initial consultation. We ask about your vision, your budget range, how many guests, and rough dates. Nothing gets locked in yet.
02

Proposal and planning. You get a concept, a shortlist of venues and vendors, and a timeline to review.
03

Vendor booking. Once you approve it, we sign the vendors, negotiate contracts, and start the run sheet. This is where most of the actual work happens, and you barely see any of it.
04

Two to three weeks out, we walk through every detail again, with you and with each vendor, catching the things that tend to slip through the cracks.
05

On the day, we're on-site managing setup and timing. If something goes sideways, that's our problem to solve, not yours.

Pricing

Pricing and Getting a Quote

We don't publish flat packages, because your final number depends on things that change from project to project: guest count, venue, which services you actually need, how much you want to spend on decor versus entertainment. What we can tell you upfront is that we don't pad quotes with vague line items.

Want a number? Reach out to STH Events and ask. As your event planner in Gurgaon, we'll build a quote around what you've actually asked for, not a template package.

Get Your Quote

Event planning and execution by Shivam Tent House in Gurgaon

FAQ

Frequently Asked Questions

Event planned by Shivam Tent House in Gurgaon

Weddings need the most lead time, six to twelve months if you want your first-choice venue during wedding season. Corporate events and birthdays are more forgiving. Six to eight weeks is usually enough, though we've pulled together a full birthday celebration in ten days when a client called us in a panic.

We work on events of every size, from a fifteen-person birthday dinner to a five-hundred-guest wedding reception.

Yes, we regularly step in after a venue is booked and handle everything else, from decor to vendor coordination and day-of management.

Because we've worked with our vendor network for years, we can usually source a replacement quickly. It's one of the reasons clients hire a planner instead of managing vendors themselves.

Our base is Gurgaon, but we take on projects across the NCR region and occasionally outside it, depending on the scope and timeline.

No fixed minimum. Some clients want us running the entire event, others just need help with one piece, like sourcing a caterer or managing the day-of timeline. We scope the work to match.

Guest lists shift. Plans change. We negotiate flexibility into vendor contracts wherever we can, so a jump from 150 to 180 guests three days out doesn't turn into a crisis. It's happened more than once.

You get one point of contact instead of three separate people who've never spoken to each other. That's really the whole pitch when you hire an event planner in Gurgaon like us instead of piecing it together yourself. Nobody's assuming someone else booked the flowers.

Definitely. We do an initial consultation, in person or over a call, whichever works for you, before you commit to anything.

Not directly. We can point you toward vendors and policies, but the coverage itself gets arranged separately, and it usually depends on what your specific venue requires.

Get In Touch

Plan your Gurgaon event with us

Share your event details and our team will get back to you with a tailored proposal.

Event Planner in Gurgaon for Weddings, Birthdays, and Corporate Events